Right to Work and Share Codes
In the UK, having the legal right to work is a fundamental requirement for employment. This is where the Right to Work Share Code, commonly known as a "right to work" document, comes into play.
Using a Share Code to prove Right to Work Status has made the process very straightforward for both employees and employers.
British or Irish Citizens
British or Irish Citizens must show their employer their passport, or passport card.
If employees do not have a passport, they can show their full birth certificate, but other information is also required, see www.gov.uk/prove-right-to-work
Who Needs a Right to Work Share Code in the UK
Foreign Nationals: Foreign nationals seeking employment in the UK will typically need a Right to Work Share Code. This code serves as proof they have the legal right to work within the UK.
International students will typically require a Right to Work Share Code to work part-time or full-time while studying. These codes may come with certain restrictions, such as limits on working hours during term time.
How to obtain a Share Code
A share Code will confirm the employee’s right to work, what type of work they are allowed to do, and how many hours they can work.
To obtain a Share Code online, the employee will need to have a biometric residence card/Passport or permit or a UK Visas and Immigration (UKVI) account
Simply go online and follow the process: Get a Share Code
If the employee does not have a biometric residence card/Passport or permit or a UK Visas and Immigration (UKVI) account, they will need to prove their right to work using your immigration documents.
How to check an Employee’s Right to Work
To check an employee’s right to work you will need their date of birth and share code number, then follow the online process.
Keeping copies of ID for all employees
Employers must physically see the employee’s ID (Passport or Full Birth Certificate), before employment commences. A copy of the document should be taken, dated, and retained.